Having this Administration Fee separate from the Entry Fee is our clearest way to cover costs and offer the best service possible. This Administration fee covers costs that are independent from producing the event and covers costs that directly relate to the costs of processing entry fees conveniently online. Such costs include; credit card processing and merchant fees; IT development and hosting expenditure; banking charges; administration of the registration database; free competitor name changes and transfers; GST at 10%. For further information please see our pricing page.
The “Participant” means any individual participating in the event or the parent or guardian of a minor (under 18 years old) participating in the event or anyone spectating at the event or anyone visiting the event site.
The “Organiser” means Rat Race (Events) Limited, Unit 4, Stirling Park, Clifton Moor, York YO30 4WU, UK and their delivery agent Rat Race Events PTY Limited, Australia.
“Agreement” – the agreement between you and Rat Race (Events) Limited comprising the Terms and
Conditions of Event Participation
“Event” – the event organised by Rat Race Events PTY Limited, the delivery agent of Rat Race (Events) Limited.
“Event Participation Fee” – the fee payable by you to Rat Race (Events) Limited in consideration of your participation in the Event.
“we”, “Rat Race” – means Rat Race (Events) Limited and Rat Race Events PTY Limited trading as Rat Race
“you” – means you the Event Participant.
“Participation in the Event” – means actual participation in the Event
i. Organiser’s release of liability in consideration for being permitted to participate in the Event, the Participant hereby waives, releases and forever discharges, for himself, his heirs, executors, administrators and legal representatives, any and all rights and/or claims which the Participant may have against the Organiser, its officers, directors, employees, consultants, agents and Event sponsors for any and all damages and/or claims which may be sustained by him directly or indirectly arising out of his participation in the Event (including the application of emergency or medical services at the Event).
Further, the Participant covenants not to take any action against the Organisers, its officers, directors, employees, consultants, agents and Event sponsors for any and all damages and/or claims which may be sustained by the Participant directly or indirectly arising out of his participation in the Event. This release and discharge includes, but is not limited to, claims for property damage, economic loss, breach of contract, lost wages, contribution indemnity, other indemnities, punitive damages, or any other legally recognisable claim arising out of the Participant’s participation in the Event (including all legal costs associated with such claims).
ii. The Participant hereby agrees to indemnify the Organisers, its directors, officers, employees and consultants against any and all claims, lawsuits and causes of action whatsoever or howsoever arising and brought against them by any third party as a result of the Participant’s actions and/or participation in the Event, including without limitation, the violation of any laws or regulations by
the Participant or the Participant’s breach of these Terms and Conditions of Participation.
i. The Participant acknowledges and understands that the Event is a potentially hazardous sporting event. The Participant acknowledges and accepts that participation in an event such as the Event is potentially dangerous and that there are numerous risks associated with participation. Such risks and dangers include, but are not limited to: traffic accidents, collisions with pedestrians, vehicles, other drivers, and/or fixed or moving objects and the negligence of other road users. Further, the Participant fully understands and accepts that his participation in the Event may result in serious bodily injury and/or death to yourself or others.
The Participant further acknowledges and accepts that the route of the Event may require running and/or cycling on public roadways and on rough uneven terrains upon which pose travelling hazards and risks. Further, the Participant accepts that participation in the Event will result in strenuous physical exertion as participants will be required to be active for very long periods of time, including the risk of being active through inclement weather and/or very hot weather.
ii. The Participant commits to participate in the Event with full knowledge and understanding of the risks associated with participation in the Event, the Participant is strongly advised to take every reasonable precaution and in the case of any questions is advised to contact the Organiser prior to the Event.
iii. The Participant declares that he commits to participating in the Event with full knowledge and understanding of the risks associated with the participation in the Event.
iv. The Participant acknowledges and understands that it is his personal responsibility to arrange for insurance cover for the Event if the Participant wishes to be covered by insurance. The Organiser will not provide insurance cover for Participants in the Event. By agreeing to the declaration on the Event Participation Form, the Participant accepts that the Organiser has made this clear to the Participant in advance of the Event.
i. The acquisition of essential equipment, including specific safety equipment, in order to take part in the Event is the responsibility of the Participant and the Organiser strongly advises that these acquisitions are secured before entering the Event.
ii. The Organiser accepts no responsibility for the loss of, theft, or damage to any property owned by or under the control of the Participant deposited by the Participant in the Event’s event village and/or at any point of the Event course. This includes any transport of equipment that may be in element of the service provided during the event by, or on behalf, of the organisers.
i. You declare that you are physically fit and healthy enough to take part in activities during the event. At the event you may be required to complete the medical questionnaire pre-printed on the reverse of your race number; issued at registration. Where the event does not issue race numbers you should request a medical wristband to write on any relevant special medical conditions should you wish. It is your responsibility to retain this race number and/or wristband throughout the event duration.
ii. You will also be required to complete and sign a Medical Disclaimer and present this to Rat Race when collecting your race pack. Rat Race will not grant you the right to participate in the Event unless a Medical Disclaimer is completed, signed and presented to Rat Race together with your photo-ID.
i. By participating in the Event the Participant consents to being photographed and/or to be included in the filming of imagery recording the Event and/or to be included in sound recordings of the Event. The Participant hereby waives any and all rights of publicity or privacy and hereby grants to the Organiser the sole, full and complete permission and authority to utilise and exploit the participant’s appearance in the Event in any and all manners and media throughout the world in perpetuity without the need for any further approvals from the Participant.
ii. The Participant further agrees that the Organiser has the sole discretion to use or refuse to use any Event photographs or sound or media recordings in which the Participant appears, and that if the Organiser may use or edit such sound or imagery at his sole discretion and as he thinks fit. Subject to any restrictions of privacy imposed by law, the Participant hereby consents to the use of his name, image, likeness, voice and any biographical material about him in connection with any and all footage of the Event, publicity and related promotional material of the Organiser and for any and all publicity and promotional purposes.
iii. The Participant expressly waives any claims against the Organiser (including their directors, officers, agents, employees, consultants, licensees and assignees) in relation to any issues concerning the invasion of privacy, defamation or any other cause of action whatsoever arising out of the production, distribution, sale, broadcast or exhibition of Event imagery or sound and/or any promotional materials relating to the Event.
iv.) Where commercial filming or photography takes place at the Event, it must do so with the express written consent of the Organiser. In consideration for the right to generate commercial film and/ or photography and use these assets, all commercial film and/ or photography shall be made available for use by the Organiser. The Organiser in its sole discretion shall decide if to use or not to use such imagery. Right of usage shall be held by the Organiser in perpetuity over this imagery, unless by express written exception between the Organiser and the authority commissioning the film or photography.
6. Personal Film
i. The Participant is welcome to take photographs and film footage of his participation in the Event for non-commercial purposes (that is for personal and private use only). The Participant is not permitted to reproduce or use photographs or footage of the Event on any website, in any printed media or matter or in any television programme without first obtaining the prior written consent of the Organiser. The Participant hereby agrees to assign (by way of present assignment of future copyright) to the Organiser all his rights, title and interests in the world-wide copyright and all intellectual property rights in such reproduced or used photographs or footage in perpetuity together with exclusive world-wide rights of exploitation thereof.
Definitions: The “Participant” means an individual participating in the Event or an individual attending the site of an Event. The “Organiser” means Rat Race (Events) Limited, Unit 4, Stirling Park, Clifton Moor, York YO30 4WU, UK and their delivery agent Rat Race Events PTY Limited, 2 Leswell Street, Bondi Junction, NSW 2022.
i. It is the sole responsibility of the Participant to comply at all times during the Event with all applicable laws, byelaws and regulations of Australia, including without limitation, all speed regulations, road traffic laws and laws relating to the possession or use of alcohol, drugs or other prohibited substances.
2. Acceptance of Terms & Conditions of Participation
i. The Participant understands that failure to comply with the terms and conditions listed here may, at the sole discretion of the Organiser, result in your disqualification from the Event.
ii. By your attending in person the physical site of a Rat Race Event, whether you are participating or not, you are required to comply with the health and safety rules of the Event and the Terms and Conditions of Participation, otherwise you may be asked to leave the Event site.
3. Event rules, regulations and advice.
i. For reasons of fairness, safety and responsibility the Participant is expected to abide by the following rules and regulations as laid out by the Organisers. Ignorance of these rules and regulations shall be regarded as no excuse and failure to comply with these rules and regulations may lead to penalties or disqualification from the Event.
ii. General Rules
Please at all times show respect for the environment, landowners, local communities and other recreational users
a. Always follow and adhere to applicable Laws. Roads and Traffic Authority guidelines and local byelaws
b. Ensure you are wearing or carrying the appropriate mandatory and recommended kit at all times c. Notify the Event Medic (at registration) of any significant medical history if you feel appropriate and/ or use a medical wristband; or medical questionnaire on the reverse of your race number
d. All competitors/team-members are responsible for wearing their timing chip in the correct manner
e. Do not interfere with the timing mats or boxes or their positioning f. Do not stray off the course or enter out-of-bounds areas
g. No outside assistance is allowed during the event
h .Public transport and transport in cars are not permitted at any time during the event
i. Stop and assist any competitors in need of medical attention and alert a race safety steward ASAP
j. Ensure any injured competitor in proximity to you is adequately provided for, before continuing j. Co-operate with Event Officials at all times
l. Weather conditions may affect some stages and lead to course variations j. Pre-event reconnoitring is deemed not to be in the spirit of the event
k. The Event Director’s decision is final
i. You are expected to be able to look after yourself and your team-mates; In an emergency, attract attention using physical contact, a whistle or voice and raise the alarm to other participants. There will be first-aiders in attendance throughout the event. The Race Director’s contact number will in some circumstances be provided to you as an emergency contact number. In the event of a true emergency, the first port of should be 000 or follow any emergency protocol specifically issued for the event. There will be event safety staff on the course with radios and/ or phones. In addition, participants are expected to go to the aid of anyone in need of medical attention and alert a marshal.
ii. The Participant will consider the kit you bring & wear – Bring full body cover options with you, should the weather deteriorate in the final hours before your run, and seriously consider the other recommended items mentioned in the website.
iii. You are expected to tackle event obstacles them sensibly, and with the knowledge that you can make decisions independent from any verbal instruction from marshals that may be present. Here are some guidelines for safe practice that you must note;
• Consider bypassing an obstacle if you lack confidence, have appreciable fear or are – carrying an injury
• Ensure that the approach, and the obstacle itself are clear from obstruction
• If there is a marshal giving instructions, pay close attention
• If choosing to help participants, do so carefully, with their consent and without ‘launching’ them
• No stunts or ‘showboating’ should be attempted
• Pay attention to your surroundings, keeping head, arms and hands clear of any protrusions
• Spot your landing before jumping or lowering yourself from any obstacle
• Land with both feet. Bend your knees to absorb any shock
• Move away from the obstacle promptly
• Complete the obstacle ONCE only
• Do not rush.
• Do not barge or jostle with other participants.
• Do not drink the water
i. The Participant agrees not to drop litter on any part of the course or in the event village.
i. Where equipment is provided to the Participant by the Organiser, all reasonable care is expected to be exercised by the Participant in relation to this equipment. If it can be seen that the Participant wilfully or maliciously damages equipment or where negligence has been shown in the care of such equipment, the Participant hereby accepts that the Organiser has the right to charge the Participant for the cost of replacing the equipment.
ii. Where Sport Ident “dibbers” and/ or other timing equipment are issued to the Competitor to wear during the Event, the Organiser expects these to be returned post-event. Where they are not returned, the Participant hereby agrees to reimburse the Organiser for the replacement value of
i. The Participant agrees that he must display at all times during the Event the event number supplied by the Organiser and to keep it clearly visible at all times during the Event, if race numbers are issued. The event number must not be altered or defaced in any way before or during the course of the Event. Failure to comply with these requirements will result in instant disqualification from the Event. The Participant is not allowed to affix any other branding materials in any shape or form to his race number or shirt, however temporary.
i. Rat Race Events enter into agreement with landlords that secure the permission for the parking of participant vehicles. Please note that Rat Race Events PTY Limited and Rat Race (Events) Limited do not place flyers on vehicles and have no association with, nor do we endorse the organisations that conduct this activity.
Organisations that decide to conduct non-agreed flyering will be charged at the rate of $2 per competitor in the event to cover the cost of litter collection and refuse disposal.
i. Participants will follow the instructions of the Event staff in payment of associated parking fees and space used by the Participant vehicle. The Participant acknowledges that leaving a vehicle in an unauthorised position may lead to clamping or removal of the vehicle where all related costs will be met by the Participant.
Rat Race (Events) Limited, Unit 4, Stirling Park, Clifton Moor, York, YO30 4WU, UK
Registered office is situated at 272 BATH STREET, GLASGOW, G2 4JR, SCOTLAND, UK. Company registration no SC259949. E: email@example.com t: +44 (0) 1904 409401.
1.1 Rat Race agrees to reserve you a place in the Event, free of charge. The reservation of a place in the Event does not grant you a right to participate in the Event. Rat Race will only grant you the right to participate entry to the Event once all of the Event terms and conditions have been satisfied and you have been provided with your race pack per Clause 1.4 below.
1.2 You agree to participate in the Event which Rat Race has reserved you a place. You also agree to abide by these Terms and Conditions of Event Participation, and any instructions given to you by the organisers and officials of the Event. The payment of the Event Participation Fee marks the conclusion of your commitment to participate in the Event and to abide by these Terms and Conditions.
1.3 If you have acquired a Rat Race Events PTY limited or Rat Race (Events) Limited voucher which you wish redeem as payment to enter the Event then this voucher must be presented and redeemed at the Event.
1.4 The right to participate in the Event will only be granted by Rat Race when Rat Race provides you with your race pack, which will only be provided to you on the day of the Event. The race pack will only be provided when you present Rat Race with your completed Medical Disclaimer that states you are fit to race and that you are aware of the health and safety risks associated with participating in the Event, confirmation of your identity with photograph identification and any other documentation required by Rat Race.
2.1 You should inform Rat Race Events PTY Limited PTY and Rat Race (Events) Limited immediately, in writing to firstname.lastname@example.org if you incur an injury or develop a medical condition which prevents you from participating in the Event and need to withdraw. You will be offered an alternative way to redeem your event entry fee according to the Rat Race refund, deferment and transfer policy.
2.2 Failure to obtain your race pack at the Event will be deemed to be notification of your cancellation of this agreement.
3.1 We may cancel the Event if circumstances beyond our reasonable control arise, including, without limitation, war, civil or political unrest, terrorism or inclement weather conditions.
3.2 Rat Race reserves the right to cancel the Event if one month before the Event Date we have not, in our sole discretion, received sufficient number of applications to ensure that there are enough participants to make the Event economically viable.
3.3 If the Event is cancelled by Rat Race per the circumstances in 3.1 and 3.2 then Refunds and transfers will be made according to the refund, deferment and transfer policy.
3.4 The Participant is aware that the Event is not guaranteed to take place at the time of reservation.
4.1 This Clause will apply if the participant fails to comply with these terms and conditions, which includes but is not limited to:
4.2 If any of the events listed in Clause 4.1 occur, the Participant will not be provided with a race pack and the Participant will not be granted the right to participate in the Event. As a consequence of failing to enter the Event, the Participant agrees that he has breached Clause 1.2 of this agreement and the Participant cancels his/her agreement to participate in the Event.
4.3 In order for the Event to be successful for both Rat Race and the participants, Rat Race requires mass participation and cooperation from all participants. By breaching the Event terms and conditions and failing to participate in the Event, the Participant will have potentially put the success of the Event at risk, prevented another individual from participating in the Event and will have resulted in a financial loss being suffered by Rat Race (either directly and/or indirectly).
4.4 Accordingly, Rat Race will charge the Participant a penalty for breach of contract, which will be an amount equal to the Event fee. Rat Race will retain the Event Participation fee paid by the Participant as payment of the penalty charge.
5.1 For terms and conditions relating to the purchase of goods please see http://ratrace.com/Terms-Conditions.aspx
6.1. The organiser will not refund any proportion of the Event Participation fee once the Participant has participated in the event. This policy is non-discriminatory and does not take account of any individual circumstances in order for fairness and clarity.
6.2. Where accommodation bookings are made as part of the entry process or where other bolt-on services such as travel products, hire services or otherwise are bought, these also fall under the terms of this policy.
6.3. Where the Participant is unable to participate in the event due to any reason, including but not limited to injury, illness, travel issues, weather, event cancellation, event venue change, event date change or force majeure, the Organiser will not be liable for any costs incurred by the Participant relating to privately booked travel, accommodation or other ancillary costs incurred.
6.4. If the Event has had to be cancelled in advance of its taking place Event Participation fees and/or associated event purchases shall be subject to the deferment and transfer policy without any administration fees.
6.5. If an event is re-located, no refunds shall be given if the event is re-located within an area of 50 miles radius of the original Event location.
6.6. Event reservations may not be transferred between categories.
6.7. You may transfer your Event reservation to a friend except where the Organiser has expressly stated otherwise by (1) express instruction, (2) public announcement through the Event website or (3) individually, in writing, to the Competitor(s) in question, if such changes can be made fourteen clear days before the event date though the competitor’s event account.
6.8. You may not transfer your reservation to the following event next season. Accommodation bookings or any other bolt-on services such as travel products, hire services or otherwise are bought are non-transferable to the following event season.
6.9. The Organiser’s refund policy is subject to change at the discretion of the Organiser and any such changes are published either within this refund policy and/ or on the Event website. The Participant is advised to visit the Event website regularly.
6.10. The terms and conditions of this refund policy do not affect the Participant’s statutory rights as a consumer. Please contact the Organisers for any questions on the Organiser’s refund policy.
Address for the service of cancellation notices and to which complaints can be made to
Rat Race (Events) Limited, Unit 4, Stirling Park, Clifton Moor, York, YO30 4WU, UK
Registered office is situated at 272 BATH STREET, GLASGOW, G2 4JR, SCOTLAND, UK. Company registration no SC259949. E: email@example.com t: +44 (0) 1904 409401.
Event delivery by Rat Race Events PTY Ltd. Registered office: 2 Leswell Street, Bondi Junction, NSW 2022. ACN is 602 921 719
Entry system owned and operated by Rat Race (Events) Limited UK
Registered Office: 272 Bath Street, Glasgow, G2 4JR, UK || Company number:SC259949 || VAT number GB 203 2489 37
Terms and Conditions of Event Entry || Refund Policy || Tel: +44 (0)1904 409401 || Email: firstname.lastname@example.org